Extended Closure

Dear CCPS Families, Faculty, and Staff:

During the COVID-19 closure, Caroline County Public Schools remains committed to serving our students and families – from providing “Grab and Go” meals at multiple schools and community sites, to conducting a deep clean of facilities and vehicles, to the development and distribution of PK-12 “Continuity of Learning” activities. Throughout every step, our team has worked tirelessly to support our school community during this extraordinary time. I am grateful for our staff’s #OneCaroline approach to communication, collaboration, and creative thinking and am equally appreciative of our community partners and families for your support and understanding as we navigate these very challenging circumstances.

Caroline County and CCPS remain under a state of emergency at the local, state, and national levels. Heightened safety protocols continue to be implemented including Governor Northam’s recent banning of gatherings of 10 or more people including restaurants, movie theaters, and gyms. In further consideration of public health, Caroline County Public Schools will be closed through April 13. This extension includes our previously scheduled Spring Break dates of Friday, April 3 through Monday, April 13. We will continue to monitor COVID-19 updates to determine if any further closures are necessary beyond this time.

As we work together to adjust and adapt to this extended closure, we recognize that there may be an increasing number of questions surfacing in your homes. Please take a moment to read over some of the most commonly shared questions (see below). As always, our school team continues to refine current services and discuss new methods to support the CCPS community during this time. Thank you for your continued encouragement – stay tuned for future updates.

Dr. Sarah Calveric

Testing: SOLs, SAT, ACT

The Virginia Department of Education (VDOE) is working with the US Department of Education to seek greater flexibility in these areas. Specifically, the VDOE has submitted an SOL waiver to the USDOE requesting SOL test exemption for all Virginia school divisions for the 19-20 school year. When we receive official approval from the VDOE, we will provide an update. The College Board has cancelled the March 14 SAT, the March 24 SAT Makeup Session, and the May 2 SAT. Students who have been impacted will receive refunds. The ACT has rescheduled its April 4 national test date for June 13, and impacted students will be notified about the process for rescheduling.

Food Service

Free curbside, “Grab and Go” meal distribution will continue Monday—Friday. Caroline youth, ages 18 and under, are eligible for one breakfast and one lunch meal per day throughout the extended closure.

  • School Sites: BGES, LCES, MES, CMS (8:00a.m.-1:00p.m.)
  • Community Sites:
    • NEW SITE – Caroline County Visitor Center (Carmel Church, 9:30-11:00a.m.)
    • Port Royal Town Hall, (Port Royal, 8:00-11:00a.m.)
    • Second Mount Zion Baptist Church (Dawn, 8:00-11:00a.m.)
    • TIME CHANGE – Upper Caroline Fire Department (Woodlawn, 8:00-9:00a.m.)

CCPS has submitted an application to USDA seeking approval to continue “Grab and Go” meal distribution during Spring Break. If approval is granted, information regarding Spring Break “Grab and Go” meals will be communicated.

Building Access and Staff Availability

All school division offices will remain closed to the public due to ongoing health and safety concerns. Essential personnel associated with transportation, maintenance, and food service departments remain on-site to support food preparation and distribution, deep cleaning and facility maintenance, and fleet management. Central office staff, school administrators, teachers, and support staff will continue to work remotely and be available to students and families via email. To access our employee email directory, please visit the Staff Directory page on the CCPS website.

“Continuity of Instruction” Activities

As a reminder, the learning activities created by our teachers and specialists are designed to reinforce skills and engage students in the continued practice of previously taught content. The “Continuity of Instruction” activities that were first made available on March 17th provide opportunities to support practice through April 2nd. When school reopens on April 14th, students will be expected to submit the following “Continuity of Instruction” activities:

  • Week 1 (3/16-3/20) = 1 activity per subject/course
  • Week 2 (3/23-3/27) = 1 activity per subject/course
  • Week 3 (3/30-4/2) = 1 activity per subject/course
  • Spring Break (4/3-4/13) = No activities are assigned over Spring Break
  • Week of 4/14-4/17 = Students will submit a total of three activities per subject/course

Our instructional team is already preparing learning materials and resources in the event that the Governor extends the COVID-19 closure beyond our already scheduled Spring Break. If notified that closures will extend past Spring Break, additional “Continuity of Instruction” activities will be provided. We will communicate updates as more details become available.