CCPS COVID-19 Information

Information current as of March 23, 2020

Overall Situation
Facility Cleanliness
School Closings/Event Cancellations
Student And Staff Health
Student Travel
Food Service Sites


Overall Situation

March 13, 2020 Governor Northam declared a State of Emergency with closure of all schools for a minimum of March 16, 2020 to March 27, 2020. On March 23, 2020, Governor Northam extended this closure through the 2019-20 school year.

CCPS COVID-19 Frequently Asked Questions (FAQs)

What Is The Current Situation Regarding COVID-19?

Per the Center for Disease Control (CDC), individual risk is dependent on exposure. For the general public, which is unlikely to be exposed to the virus at this time, the immediate health risk is considered high.

The Virginia Department of Health (VDH) is closely monitoring and investigating reports of illness that may be associated with COVID-19.

Where Can You Find Official Information?

For additional information, you can visit the following websites:

While individuals are encouraged to contact their health care provider for questions about their health, general information about COVID-19 is available from the websites above and at 1-877-ASK-VDH3.

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Facility Cleanliness

How Are Schools And Buses Being Cleaned?


  • Caroline County Public Schools’ Cleaning Standards are based on custodial staffing publications of the APPA Institute (Association of Higher Education Facility Officers).
  • The custodial staff is utilizing electrostatic disinfectant machines in our schools.
  • Current disinfectant detergents utilized in CCPS are hospital grade and effective against Coronavirus.
  • School staff ensure that all restrooms are outfitted with soap and paper towels throughout the school day.
  • Custodians have been trained on Preventative Disease practices.
  • Custodians are using disposable cloths for cleaning.
  • Daily cleaning within a school includes bathrooms, cafeterias and tables, drinking fountains, common areas, doorknobs, and classrooms.


  • Bus drivers have been provided disinfectant for use and have been asked to use it frequently between routes.
  • Disinfectant will also be sprayed daily after the final run each day.

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How Is CCPS Preparing For Continuity of Instructional Services if School or Division Closure is Necessary?

Our instructional team has been working diligently in preparation for a potential closing. Daily PK-12 activities in core content areas (math, language arts, history, science, CTE, Advanced Placement, Dual Enrollment, and ASOL Special Education) have been developed to allow your child or children to review and reinforce content. Students will work on the various activities at a pace and time that works best for your family.

“Continuity of Instruction” Activities

The CCPS Continuity of Instruction Plan has 3 Phases:

Phase 1: March 18-April 2

The learning activities created by our teachers and specialists were designed to reinforce skills and engage students in the continued practice of previously taught content in response to Governor Northam’s two-week closure order that was announced on March 13.

  • March 17-18: At each school paper packets were distributed to families requiring non-digital resources.
  • Social Emotional Wellness resources were added to the Continuity of Education website.
  • April 22 or 24: Two Phase 1 activities per course/subject will be submitted.


Phase 2: April 14-April 2

A second wave of learning activities were created that focused on reviewing and applying additional priority skills in preparation for the 2020-21 school year.

  • April 1: Activities were made available online.
  • April 1-2: At each school paper packets were distributed to families requiring non-digital resources.
  • April 22 and 24: Two Phase 2 activities per course/subject will be submitted. (4 total activities from Phase 1 and 2 per course/subject)

Phase 3: April 27-May 20

The third phase of learning activities blends review materials and new content that will support students in being ready for a successful 2020-21 school year.

  • April 22: Phase 3 activities will be made available.
  • April 22 and 24: At each school from 8:00-1:00 paper packets will be distributed to families requiring non-digital resources.
  • April 22 and 24: Phase 1 and 2 activities can be dropped off at the school between 8:00 and 1:00.
  • April 24: Phase 1 and 2 activities can be digitally submitted by this date.
  • May 15: Phase 3 activities will be submitted.

Report Card Distribution (PK-1) and Grades Access (Grades 2-12):

School divisions have been charged with identifying alternate methods of communicating grades to students and families.

  • Preschool, Kindergarten, and 1st grade: will receive their report card in the mail during the week of April 19.
  • 2nd through 12th grade: Though grades have been accessible for many years using PowerSchool, we recognize that some parents may need a tutorial on how to successfully use this platform. Beginning on Thursday, April 16, 2nd-12th grade parents can access grades electronically through the PowerSchool Parent Portal. Should you need to establish a parent account or simply need support, please find guidance on accessing your child’s PowerSchool grades at If you have any questions, please reach out to your child’s teacher (2-5) or school counselor (6-12). School contact information is linked below:

The Virginia Department of Education (VDOE) has waived the Standards of Learning (SOL) and alternative assessment requirements for the 2019-20 school year. Students will not be required to take these tests.


The College Board has cancelled the March 14 SAT, the March 24 SAT Makeup Session, and the May 2 and June 6 SAT. Students who have been impacted will receive refunds.

Update 4-23-20: SAT tests will be administered each month from August through December, with a September date to be determined. The dates can be found at:


The ACT has rescheduled its April 4 national test date for June 13, and impacted students will be notified about the process for rescheduling.

Update 4-23-20: ACT is offering a test-at-home option (remote proctoring) beginning late Fall or early Winter. Fee waivers apply for at-home testing.


AP exams in May are still on!


  • Shorter Exams: Only 45 minutes (vs. 3 hours normally).
  • No multiple choice: Only Free Response Questions (FRQs). We will learn more about the exact format from the College Board® on April 3.
  • Less content: Exams will NOT include content typically covered after early March.
  • Exams are Online : Exams can be taken online either at home or at school.
  • More information will be provided by your AP Coordinator.
  • 2 exam dates: One in May, one later (TBD). Students can decide if they want to test while the material is fresh OR wait to give themselves extra study time.
  • College credit intact: Colleges say they are on board with this exam approach.

Will Students Graduate On Time in the Event of a School Closure?

In the event of a school or division closure, CCPS will work closely with the Virginia Department of Education to determine any necessary adjustments to instructional and graduation requirements. CCPS will also work with the local health department to determine if a crisis would limit graduation activities.

How Will The School Year Be Adjusted If School Closures Are Needed?

The Commonwealth of Virginia requires a minimum of 180 school days each year or a minimum of 990 instructional hours. Caroline County Public Schools’ 19-20 instructional calendar utilizes the 990 hour guidelines and embeds instructional hours above the 990-hour requirement. If CCPS has an operational disruption beyond the days available in the calendar, it will work with the Virginia Department of Education to determine what steps must be taken to assure the proper level of instruction has occurred or whether a waiver for required instructional hours may be obtained.

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School Closings/Event Cancellations

Are There Levels At Which CCPS Will Close?

CCPS will continue to follow the guidance of local, state, and national health agencies. The Rappahannock Health District is coordinating its response with the Virginia Department of Health (VDH), the Governor of Virginia, and the Centers for Disease Control and Prevention (CDC). Below is only for planning purposes; actual decision making will be situationally dependent and will be based on the best available information from official sources at the time.

Due to Governor Northam’s order on March 23, 2020, closing public schools through the rest of the 2019-20 school year, the chart below is no longer applicable regarding the COVID-19 crisis.

Public Health Guidance CCPS Potential Response
Governor Declared State of Emergency Schools closed and all activities canceled. Schools and buses will be deep cleaned.
Limited/no cases of COVID-19 positive individuals in a school. Immediate health risk from COVID-19 is considered low. No changes to the calendar of events including local field trips, school events, and athletics. Practice healthy behaviors; regular cleaning. *CCPS is operating at this level as of March 11, 2020.*
COVID-19 positive case occurring in a specific school. Immediate health risk from COVID-19 is still considered low. CCPS will work with Rapp. Health Dept. to conduct a contact analysis. If contact is determined to be of significance, individual schools may be temporarily closed for cleaning. Field trips and events may be cancelled or postponed.
COVID-19 positive cases in multiple schools. Immediate health risk from COVID-19 is still considered high. CCPS will work with Rapp. Health Dept. to evaluate the significance of the cases. Some schools may be temporarily closed for cleaning or temporary division-wide closing may occur. All events and activities may be suspended. Students would be provided opportunities for at home instruction.
Widespread community transmission and recommendation to cancel large gatherings. Immediate health risk from COVID-19 is considered high. CCPS would seek guidance from the Rapp. Health Dept. and may temporarily close all schools. The duration and timing will be situational dependent. All events and activities will be suspended and students will be provided opportunities for at home instruction (including offline).
CDC International Travel Guidance – CDC provides recommendations on postponing or canceling travel based on assessment of the potential health risks involved with traveling to certain countries. The CDC has recommended travel be suspended to multiple countries. Due to the rapidly evolving situation, CCPS will temporarily suspend all official student and staff international travel. This suspension will be evaluated as the situation and guidance from the CDC evolves.
CDC Domestic Travel Guidance – CDC provides recommendations on postponing or canceling travel based on assessment of the potential health risks involved with traveling to certain states. CCPS will follow CDC Domestic Travel Guidance should any recommendations for suspension of travel be recommended within the United States.

Will students who receive free or reduced meals still have access to meals if schools are closed?

Beginning April 6 through May 21: Meal distribution will occur only on Mondays, Wednesdays, and Fridays.

  • On each distribution day, breakfast and lunch will be provided for two days.
  • On Fridays, lunch and breakfast will also be provided for Saturday.
  • Any Caroline County child 18 and under is eligible for “Grab and Go” meals.
  • The parent/guardian (or alternate driver) must pull up to any of the 8 distribution sites to receive meals.
  • Children no longer must be in the vehicle.  The driver must provide each child’s full name and age.
  • Meals will be prepared by the CCPS Food Services Department and served curbside.
  • School Sites: 9:30-12:30:  BGES, LCES, MES, CMS
  • Community Sites:  9:30-12:30: Caroline County Visitor Center (Carmel Church)
    • Port Royal Town Hall
    • Second Mount Zion Baptist Church (Dawn)
    • 9:30-10:30:  Upper Caroline Fire Department (Woodford)

Student And Staff Health

What Are The Symptoms Of COVID-19 Versus the Flu and Allergies?

COVID-19 Flu Allergies
Fever Cough Shortness of breath Fever Cough Muscle aches

Fatigue and weakness

Chills and sweats


Sore throat

Sneezing Itchy nose and eyes Runny, stuffy nose

Watery, red, or swollen eyes

What Should Families And Staff Do To Reduce Risk?

All CCPS families are encouraged to continue the practice of maintaining healthy behaviors necessary during any cold and flu season. Be more vigilant around older adults who are more susceptible to COVID-19. Health practices include but are not limited to:

  • Wash hands frequently with soap and water.
  • Use an alcohol-based hand sanitizer if soap and water are not available.
  • Limit close contact with others.
  • Due to increased susceptibility, older adults should keep away from others who are sick.Cover nose and mouth with a sleeve or a tissue when coughing or sneezing.
  • Avoid touching eyes, nose, and mouth to prevent the spread of germs.
  • Clean and disinfect frequently touched surfaces and objects such as toys and doorknobs, especially if someone is sick.
  • If your child has a fever, keep them home until the fever is clear for 24 hours.

Healthy Tips

How Can You Manage Stress Related to COVID-19?

Everyone reacts differently to stressful situations like COVID-19. You may feel anxious, mad, sad, or overwhelmed. Find ways to reduce your stress to help yourself and the people you care about.


  • Learn the common signs of stress.
  • Make time to unwind and do activities you enjoy.
  • Talk with family and friends by phone, text, or email.
  • If you or a loved one is feeling overwhelmed, get support 24/7 by calling 1-800-985-5990 or text TalkWithUs to 66746.

How Do You Properly Use Face Coverings?

Your face covering should:

  • Reach above the nose, below the chin, and completely cover the mouth and nostrils.
  • Fit snugly against the sides of the face.
  • Be made of multiple layers of fabric that you can still breath through.
  • Be able to be laundered and machine dried without damaging the material or shape.

Children under age 2 should not wear a face covering.

Do not buy surgical masks to use as a face covering. Those are intended for healthcare workers and first responders.

Many items you may already have in your home can be used to create face coverings, including bandanas, ski masks, washable napkins, or dish towels.

What Should Students/Staff Do If They Become Sick?

Students or staff with symptoms of COVID-19 should stay home and not attend school, child-care programs, after school activities, or go into the community except to seek medical care. It is recommended that students or staff receive medical clearance to return to school or work if diagnosed with COVID-19. Parents/guardians should also make contact with their student’s school nurse and/or principal.

It is important to note that general division-wide communication related to student/staff member diagnoses with COVID-19 will only occur in consultation with the local department of health. HIPAA (Health Insurance Portability and Accountability Act) and FERPA (Family Educational Rights and Privacy Act) privacy laws apply.

Can Students Be Given Excused Absences If They Are Concerned?

The CCPS attendance policy, JED-R, remains in effect and provides guidance on student absences. Personal illness is an excused absence (including health official directed self-isolation or quarantine). Please be reminded that a written note signed by the student’s medical provider certifying that the student has a bonafide medical reason for his/her absence will be required by the school attendance clerk after a student has accrued 10 or more absences for the school year, and for every additional absence thereafter.

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Student Travel

What Is The Status Of Official Student And Staff Trips?

As of March 13, 2020 also student field trips have been canceled through April 12, 2020. Virginia High School League has canceled all sporting events through April 30, 2020. Under the Governor’s Executive Order all Virginia agencies are to cancel their conferences for 30 days.

What If Students Or Staff Have Traveled Internationally?

The answer to this question can be located on the CCPS COVID-19 Frequently Asked Question document (PDF).

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Food service Sites

Additionally, for many of our students, the meals provided at our schools are a crucial part of their daily nutrition. Additional plans are being made to address this vital need across the Caroline community. At this time, CCPS will begin providing “Grab and Go” breakfast and lunch meals from Monday, March 16 through May 21, 2020.

  • School Meal Sites:  8:00-1:00:  Bowling Green Elementary, Lewis and Clark Elementary, Madison Elementary, and Caroline Middle School.
  • Community Meal Sites:  8:00-11:00: 2nd Mount Zion Baptist Church, Port Royal Town Hall.  9:00-10:00: Upper Caroline Fire Department.  9:30-11:00:  Caroline Visitor Center at Carmel Church.
  • Any Caroline County child 18 and under is eligible for “Grab and Go” meals.
  • Breakfast and lunch will be provided.
  • Meals will be prepared by the CCPS Food Services Department and served curbside.

The parent/guardian (or alternate driver) must pull up to any of the four distribution sites to receive breakfast and lunch items for that day. Please note, the child(ren) must be in the vehicle to receive any meals.


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