At the start of each school year, there are many notifications that schools are required to make. Some of these are included in the Student Code of Conduct, student handbooks, and other documents. Where appropriate, a website link or supplemental resource has been provided as a reference for you to obtain additional information or documents. Additionally, Required Notification information is also posted under the “Parent Tab” on the Caroline County Public School website. If you would prefer to have a paper copy of any of the information or notification documents, one will be provided upon your request by contacting your child’s school or the School Board Office (804-633-5088).
Each school division must annually notify parents, employees and other building occupants about asbestos inspections, response actions, and post-response action activities, including periodic re-inspection and surveillance activities that are planned or in progress. 40 C.F.R. 763.84(c).
Availability of School Division Policies and Regulations
Current copies of all division policies and regulations are available on the division’s website under the link for School Board. Printed copies of school division policies and regulations are available to citizens who do not have online access and may be requested by calling 804-633-5088.
Credits Required for Graduation
Each division must notify the parents of rising eleventh and twelfth grade students of requirements for graduation pursuant to the standards for accreditation and requirements that have yet to be completed by the individual student for graduation. The counseling office at Caroline County High School addresses this requirement on an individual student basis. Refer to School Board Policy IKF, Standards of Learning Tests and Graduation Requirements.
The division must notify parents of students with disabilities who have an IEP and who fail to meet the graduation requirements of the student’s right to a free and appropriate education to age 21, inclusive. The division must notify parents of students who fail to graduate or to achieve the number of verified units of credit required for graduation requirements as provided in the standards for accreditation and who have not reached 20 years of age on or before August 1st of the school year of the right to a free public education. If the student is one for whom English is a second language, the division will notify the parent of the student’s opportunity for a free public education. Refer to School Board Policy IAA, Notification of Learning Objectives.
Additional information regarding the credits required for graduation can be found on the Virginia Department of Education website under Quick Links.
Dual Enrollment, Advanced Placement Classes and Special Programs
Information on dual enrollment, advanced placement classes, career and technical education programs and Academic Year Governor’s School Programs can be found in the Program of Studies for Caroline High School. Information on the availability of financial assistance to low-income and needy students to take the advanced placement examinations is available from the school counselors. The division has an agreement with Germanna Community College to enable students to complete an associate’s degree or a one-year Uniform Certificate of General Studies concurrent with a high school diploma. Information is available from the school counselors.
Eating Disorders Awareness Information
Information regarding eating disorders is provided to parents of pupils in grades five through 12. Eating Disorders Awareness Information is posted posted on the VDOE website under the heading “Eating Disorders Awareness in the Public School Setting”.
Each school’s written procedures to follow in emergencies such as fire, injury, illness and violent or threatening behavior must be outlined in the student handbook and discussed with staff and students in the first week of each school year. Refer to School Board Policy EB, School Crisis, Emergency Management and Medical Emergency Response Plan.
Family Engagement Policy
Divisions and schools that receive Title I funds must distribute their parental involvement policy to parents of students in Title I programs. Refer to School Board Policy IGBC, Parental Involvement.
The school division’s policy regarding student fees and the fee schedule (School Board Policy JN) is provided to parents and is available on the division’s website under the link for School Board. Printed copies of school division policies and regulations are available to citizens who do not have online access and may be requested by calling 804-633-5088.
FERPA (Family Educational Rights and Privacy Act)
Notice of the rights of parents/guardians or adult students to inspect and review education records, amend education records, consent to disclosure of personally identifiable information in education records and file a complaint with the U.S. Department of Education is provided in the student handbook and on the school division website at www.ccps.us in School Board Policies File: JO and at http://www2.ed.gov/print/policy/gen/guid/fpco/ferpa/lea-officials.html.
The categories of information which have been designated as directory information are provided on the school division website at www.ccps.us under School Board Policies File: JO. A reasonable period of time will be given for a parent to inform the division that any or all of the information designated should not be released without the parent’s prior consent.
The requirements for Board of Education approved diplomas are found in School Board Policies File: IKF on the school division website at www.ccps.us and on the Virginia Department of Education Website at www.doe.virginia.gov under Quick Links.
High School Credit Bearing Courses Taken in Middle School
For any high school credit-bearing course taken in middle school, parents may request that grades be omitted from the student’s transcript and the student not earn high school credit for the course in accordance with policies adopted by the local school board and can found on the school division website at www.ccps.us under School Board Policies File: JO.
Public notice of the educational rights of homeless children and youths is displayed in all schools in the main office area.
The learning objectives to be achieved at each child’s grade level or secondary course are provided to parents via a copy of the syllabus for each course or dissemination of a grade level SOL at a Glance document. These items are distributed at open house and/or back-to-school night and are available upon request to the teacher.
Postsecondary Education and Employment Data
Each school board’s career and technical education program must include annual notice on its website to enrolled high school students and their parents of the availability of the postsecondary education and employment data published by the State Council of Higher Education and the opportunity for such students to obtain a nationally recognized career readiness certificate at a local public high school, comprehensive community college or workforce center.
PPRA (Protection of Pupil Rights Amendment)
The school division’s policy on the administration of surveys on certain sensitive topics including political or religious beliefs and behavior involving sex or illegal conduct is found on the school division website at www.ccps.us under School Board Policies File: KFB.
Promotion, Retention and Remediation Policies
The division’s promotion, retention, and remediation policies are found on the school division website at www.ccps.us under School Board Policies File: IKE and Regulation File: IKE-R.
Pupil/Teacher Ratios in Elementary School Classrooms
School Board must annually on or before December 31, report to the public the actual pupil/teacher ratios by school, for the current school year, in elementary school classrooms, and also must report the actual pupil/teacher ratio in middle school and high schools in the division by school. Va. Code § 22.1-253.13:2.
Services for Students Identified as Hearing Impaired or Visually Impaired
Information on educational and other services for students who are identified as hearing impaired or visually impaired is available through the Virginia School for the Deaf and the Blind, the Virginia Department for the Deaf and Hard-of-Hearing, and the Virginia Department for the Blind. This information can be accessed on the Virginia Department of Education Website at www.doe.virginia.gov and on the school division website at www.ccps.us under the links for Administration and Special Education.
Sex Offender Registry
Every school board must annually notify the parent of each student enrolled in the school division of the board’s policy regarding sex offenders (School Board Policy KN, Sex Offender Registry Notification.) and of the availability of information in the Sex Offender and Crimes Against Minors Registry. Va. Code § C 22.1-79.3. Please visit the Virginia State Police website for the Sex Offender and Crimes Against Minors Registries.
Standards of Learning (SOLs)
Copies of the Standards of Learning are available on the Virginia Department of Education Website at www.doe.virginia.gov under Standards of Learning (SOL) & Testing. SOL testing for grades 3- 8 generally takes place during the month of May. High school students take SOL tests in December and May. SOL test results may be used as one measure of the child’s readiness for promotion to the next grade or the need to attend summer school in grades 3-8. SOL test results for high school students will be considered in determining verified credits for graduation.
Effective August 2, 2016, schools that receive Title I funds must provide parents individual reports regarding their student’s level of achievement and academic growth on the state’s academic assessments as soon as is practicable after the assessment is given. The reports must be in an understandable format and, to the extent practicable, be in a language that parents can understand. 20 U.S.C. §§ 6311(b)(2)(B)(x); 20 U.S.C. § 6312(e)(1)(B). Caroline County Public Schools handles such notifications on an individual student basis.
At the beginning of each school year, divisions that receive Title I funds must notify the parents of each student attending any school receiving Title I funds that the parents may request and the division will provide (in a timely manner) information regarding the professional qualifications of the student’s classroom teachers, including whether the teacher 1) has met state qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction, 2) is teaching under emergency or other provisional status and 3) is teaching in the field or discipline of the teacher’s certification. The notification must also inform the parents that they may request information regarding whether the child is provided services by paraprofessionals and, if so, their qualifications. 20 U.S.C. § 6312(e)(1)(A). For the 2016-2017 school year, school divisions are no longer required to send notifications to parents in Title I schools if their children are taught four or more weeks by a non-highly qualified teacher. Superintendent’s Memo #076-16, April 1, 2016; 20 U.S.C. § 6312(e)(1)(B).
For 2017-2018, school divisions will be required to send notification to parents in Title I schools if their children are taught four or more weeks by a teacher who is not properly licensed in Virginia to teach the class to which the students are assigned. Caroline County Public Schools handles all such notifications on an individual student basis, when applicable. Information regarding the professional qualifications of the division’s teachers may be obtained through the Caroline County Human Resources Department.
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